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Google Workspace vs Zoho Mail vs Microsoft 365 – Which Email Solution Is Right for Your Business?
At Deep technologies, we understand that choosing the right business email platform is a crucial decision. Whether you’re a startup, a growing enterprise, or an established corporation, having a reliable, secure, and collaborative email environment is essential for smooth operations and productivity.
That’s why we’ve created this side-by-side comparison of Google Workspace, Zoho Mail / Workplace, and Microsoft 365 — the three most popular cloud email platforms available today.
At a Glance: Which One Suits You?
| Feature | Google Workspace | Zoho Mail / Workplace | Microsoft 365 |
| Best For | Real-time collaboration, cloud-first teams | Startups & cost-sensitive businesses | Advanced productivity & device management |
| Storage per User | 30 GB to 5 TB | 10 GB to 100 GB | 50 GB Email + 1 TB OneDrive |
| Admin Tools | Google Admin Console | Zoho Admin Console | Microsoft Admin Center |
| Mobile Device Management | Basic MDM; Advanced in Plus plans | Zoho MDM in Workplace Enterprise | Microsoft Intune (Only in Premium) |
| Security & Compliance | Vault, DLP, 2FA, Endpoint | S/MIME, eDiscovery | Intune, Azure AD, Defender, DLP |
Collaboration & Productivity Apps Comparison
| Feature | Google Workspace | Zoho Workplace | Microsoft 365 |
| Email Client | Gmail | Zoho Mail | Outlook |
| Office Tools | Docs, Sheets, Slides | Writer, Sheet, Show | Word, Excel, PowerPoint |
| Video Calling | Google Meet | Zoho Meeting | Microsoft Teams |
| Chat & Messaging | Google Chat | Zoho Cliq | Microsoft Teams |
| Storage | Google Drive | Zoho WorkDrive | OneDrive |
| Automation | AppSheet, Apps Script | Zoho Flow | Power Automate |
| Team Sites / Intranet | Google Sites | Zoho Connect | SharePoint |
| Project Management | Google Tasks, Keep | Zoho Projects | Planner, Microsoft Lists |
| Device Management | Google Endpoint | Zoho MDM | Microsoft Intune (Business Premium only) |
Pricing (India – As of June 2025)
| Tier | Google Workspace | Zoho Mail / Workplace | Microsoft 365 |
| Basic | ₹276/user/mo (Business Starter) | ₹59/user/mo (Mail Lite) | ₹145/user/mo (Business Basic) |
| Standard | ₹1,104/user/mo (Business Standard) | ₹99–₹399/user/mo (Workplace Plans) | ₹770/user/mo (Business Standard) |
| Advanced | ₹1,656/user/mo (Business Plus) | ₹499/user/mo (Workplace Enterprise) | ₹1,830/user/mo (Business Premium with Intune) |
Spotlight: Microsoft Intune (Advanced Device Management)
Microsoft Intune is a powerful MDM & MAM (Mobile Device and App Management) solution that offers:
- Endpoint protection and compliance
- Remote device wipe and policy enforcement
- Integration with Microsoft Defender & Azure AD
- Analytics via Microsoft Endpoint Manager
Intune does not come with the Business Basic or Standard plans — it’s only included in Business Premium or available as an add-on:
- Intune Plan 1: ₹665/user/mo
- Intune Plan 2: ₹335/user/mo
- Intune Suite: ₹830/user/mo
What We Recommend
- Google Workspace: Perfect for fast-moving teams that rely on Gmail, Docs, and Meet for real-time collaboration.
- Zoho Mail / Workplace: A great fit for small to mid-sized teams wanting value-packed email hosting with productivity tools.
- Microsoft 365: Ideal for larger organizations needing Outlook, desktop Office apps, Teams, SharePoint, and Intune.
Why Businesses Trust Deep Technologies
- ⚙️ Hassle-Free Setup & Migration
- 🔒 Advanced Security Configuration & Compliance
- 📞 Ongoing Technical Support (Basic & Premium Options)
- 🧠 Strategic Consulting for Hybrid or Scalable Architecture
Ready to Choose the Right Email Solution?
Let us help you migrate or set up your preferred platform — whether it’s GWS, Zoho, or Microsoft 365 — with full security, backups, and optimization.
👉 Contact us today for a personalized consultation and quote
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+91 99 789 369 78
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